This chapter describes how to use PORTALPRODIGY to manage and control your product inventory.  Portal Prodigy’s inventory control features make it easy to setup new product records, enter initial inventory quantities, update inventory when goods are received, relieve inventory as orders are fulfilled and make adjustments for breakage and other loss.  The order checkout process can be configured to notify customers when products are out of stock and provide an option to place items on backorder.  Inventory tracking can be disabled for products not kept in inventory, such as when using third party fulfillment.  Third parties can view and directly fulfill the ordered items online.  Portal Prodigy’s Inventory feature allows you at a glance, to view current quantity on hand, quantity committed, and quantity committed on backorder.  You can also create sub-items to track quantities by colors and sizes.   Portal Prodigy also offers a variety of inventory reports including the ability to report on sales history by month and year.

 

Inventory feature benefits include:

 

Provides automated inventory tracking and control.

§         Creates separate sub item records for each size and color combination and separately tracks quantities for each sub-item.

§         Tracks quantity on hand (in inventory).

§         Tracks quantity on hand committed to orders.

§         Tracks quantity on hand that is available (not committed to orders).

§         Tracks quantity committed to orders not available in inventory (on backorder).

§         Quick entry of inventory receipts.

§         Quick entry of inventory adjustments along with documented reason.

§         Inventory features are fully integrated with Shopping, Order Fulfillment, and Payment Processing to commit, relieve and update inventory.

§         Implement Average Cost, Specific Cost, LIFO or FIFO costing methods.

 

Some of the components, fields and settings of the Inventory feature, discussed in detail in this chapter, are:

 

 

Inventory Entry Step 1

Item ID

Product Code

Manufacturers Code

Preferred Vendors Product Code

Retrieve option

Reports option

Cancel option

Close option

 

Inventory Entry Step 2

Item

Product Code

Manufacturers Product Code

Unit Cost

Sub Code

Manufacturers Sub Code

Color

Size

Quantity On Hand

Quantity Committed

Quantity Committed on Backorder

Quantity Received

Save and Process option

Print option

Cancel option

Close option