PortalProdigy - The Complete Internet Interaction Management System for Small Business and NonProfits
Create a Standard Publication Template

Create a Standard Newsletter or Publication Template

 

  1. Read the chapter titled “Newsletter/Publication Features in Detail” in the Administration Manual.

 

  1. Click on the Newsletter add icon on the Site Administration Menu.

 

  1. If you are implementing an HTML Template then create or obtain a jpg format graphic header approximately  700 X 150 pixels at 96 pixel per inch resolution and store it on your computer for import in a later step.

 

  1. Enter a descriptive title for the template into the Newsletter Name field. The title entered into this field will appear in the Newsletter Types on the Administration portion of the site and on the Newsletter Types list on the Public portion of the site.

 

  1. Selects one of the 3 different newsletter templates.

 

    1. Text-Only Electronic Delivery creates and broadcasts text format email publications.
    2. HTML Electronic Delivery creates and broadcasts HTML format email publications.
    3. HTML Printing Template compiles newsletters for printing on 8.5” X 11” or 11” X 17” paper sheets.

 

  1. Enter the date range of a volume. The system will automatically calculate volume numbers based on this range each time a new issue is created.

 

  1. If the newsletter type is replacing a former newsletter production system and the organization wishes to continue with the previous volume and issue numbering sequence, the active volume number may be entered here. Otherwise, the volume may start with “1”. When the Date Range of the Volume field value is exceeded, the next sequential volume number will be assigned to new issues.

 

  1. If the newsletter type is replacing a former newsletter production system and the organization wishes to continue with the previous volume and issue numbering sequence. In such a case the active issue number may be entered here. Otherwise, the issue may start with “1”. When the Date Range of the Volume field value is exceeded, the next issue will be assigned an issue number of “1”.

 

  1. Enter an email address in the Sender’s Email field. The address will appear in the From: field of the electronic email header.

 

  1. If you are creating a Text-Only Electronically Delivered template, enter a header.

 

  1. If you have set the template to a HTML Template Type, click on the Save button and the image title browse button will appear on the page after it refreshes. Click on the Browse button and locate the header image you created in an earlier step and import it.

 

  1. Click on the Color Scheme link and adjust the colors as desired.