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Create Bulk Mail Letters Using Microsoft Word Mail Merge

Create Bulk Mail Letters Using Microsoft Word Mail Merge

 

 

  1. DO NOT SPAM! Spamming is a serious offence and spammers have been jailed. Review the federal law and laws in your state before sending bulk email. Do not broadcast sales or solicitation messages to individuals from whom you do not have permission.  Spamming can result in the blocking of your domain and email addresses by the major Internet networks.

 

  1. Read the chapter titled “Broadcasting Features in Detail” in the Administration Manual.

 

  1. Familiarize yourself with Mail Merge process for your version of MS Word.

 

  1. Verify that the contact records for the mailing have been assigned to a special interest group.

 

  1. Click Contacts report icon on the Site Administration Menu.

 

  1. Select the report called MailListExportReport from the list by clicking on its label. See tutorial titled “Creating Custom CSV Export Files” to create custom merge files.

 

  1. Select the desired Special Interest Groups by clicking on their label. You may select multiple items by using ctrl-Click.

 

  1. Click on the Create Export File button and save the CSV file to your computer. Don’t forget where you saved it and its label, you’ll need to recall it later.

 

The following instructions are specific to Microsoft Word 2000 and serve as an example. Procedure will vary from one version to another. If you are using a different mail merge or word processing application review the section on merging delimited database files in its manual.

 

  1. Open a blank document in Microsoft Word. Then, select Mail Merge from the Tools command menu.

 

  1. Click on the Create button of the Mail Merge Helper dialog window.

 

  1. Select Mailing Labels… from the pull down list of the Create button.

 

  1. Select Open Data Source… from the Get Data button pull down selection list.

 

  1. Locate the CSV file you saved earlier.

 

  1. Select the appropriate settings for your letter paper or labels

 

  1. Select the fields you wish to show on your letter or labels by selecting from the Insert Merge Field button.

 

  1. When the layout is complete, click on the OK button.

 

  1. Review and print.