The Broadcast Feature facilitates sending email, fax or printed messages to a select group of contacts.  At the time of this writing PORTALPRODIGY only supports email broadcasts from PortalProdigy servers.  Fax broadcasting and print broadcasting abilities via PORTALPRODIGY servers are under development but not available to subscribers yet. However, PORTALPRODIGY prepares export files that can be used to broadcast via any permitted visitor’s broadcast capable fax server or printer at their remote site.

Broadcasts Run Event can be triggered by any of these three methods:

• Run button pressed on Broadcast Template Maintenance page.
• Automatically by Scheduler.
• Automatically by some other event such as a new contact signup, an event registration, a purchase, etc.

When a Broadcast occurs it performs the following process:

• Retrieves a previously prepared Broadcast Template.
• Locates the Contact Records which match the triggering event’s search criteria.
• Creates a data set for each matching Contact Record to be merged into the Broadcast Template.
• Merges information from each data set into any applicable variable tags located in the Broadcast Template.
• Emails each merged template to the appropriate contact or exports the merged data to a table where each data set has its own row.