Administrators manage news items from the Site
Administration Menu by clicking on the appropriate News Icon in the Content
Management column.
Click on the icon to access the News Management
page.
Add Icon - Activates the Add a New News
Item function.
Browse Icon - Accesses the Search for
News Items function.
The News Management page provides fields for entering data
related to a news article as well as the article itself.
Page Settings
section:
- Use - select one of the following:
o Page
Type Default Settings – use to
select the default Page Settings Collection for this feature. The Default Settings for each feature are set
from Page Type Manager which is listed on the Utilities Menu. When PortalProdigy is first installed, each
feature is set to inherit the Site Settings Collection.
o Other – use to select a specific Page Settings
Collection from the list box.
- Add
New button use to create a new Page Settings
Collection.
- Page
Manager button use to open Page Manager to view and edit
the selected Page Settings Collection.
News Detail section:
- News Title – The
title of the news article is entered here. The title is displayed in lists
on public portions of the site and, when clicked on by a visitor, opens a
page which displays the entire article.
- Description
Field – A brief description, which acts as a subtitle on the visitor
portion of the site, may be entered here.
- Date Posted –
the date of the news article. News
is displayed in date order, most recent first.
- News Type – The
Administrator has several choices of formats for news items. She may enter
plain text into the Text Field for the simplest application. She can paste
or type HTML code into the Text Field (very difficult way to create a news
item). She can create an HTML page by clicking on the Edit Text Icon , which
activates the PORTALPRODIGY HTML Editor. Or, she can import a document via
the News Document Import Field.
Clicking the TXT/HTML radio button causes the site to display the data entered
into the Text Field on the visitor’s portion of the site when the News Item is
viewed. Clicking the OTHER radio button causes the site to display the document that is
related by the News Document Import Field on the visitor’s portion of the site
when the News Item is viewed.
- Text – The
text or HTML code of the article is entered into this field.
News Document Details section:
- News Document
Import Field – Documents may be imported from the Administrator’s remote
computer or network in lieu of entering news into the Text Field. - The Administrator can attach
detailed and sophisticated documentation or a multi media presentation by
importing a document. This feature uses the Resource Document library
Engine and more details can be learned in the chapter titled Document Feature in Detail.
- View More Information Document – If
a document has already been imported or related to the specific News Item
record, it can be viewed by clicking on this button.
- Update More Information
Document – A new document file can be loaded by clicking on this
button.
- Check-Out More Information
Document - If a document has already been imported or related to the
specific News Item record, it can be downloaded to the Administrators
computer by clicking on this button.
- Delete More Information
Document - If a document has already been related to the specific
LRCA record, it can be deleted by clicking on this link.
- Search for More Information Document – If
a desired document is already loaded in the Resource Document Library it
can be located by clicking on this icon and then related to the specific
News Item.
Record section:
- Created By
Field – Indicates who entered the record
- Modified By
Field - Indicates who last modified the record.
- Active: Field
– The Active Field can be set to Yes or No. When set to No, the news
item will no longer be displayed on the visitor (public) portion of the
website. It also will be excluded from search results on administrative
pages unless the Include deactivated records in search results box is
checked. It does not delete the
record but tags the record so it will be filtered from display.
- Expires Date:
Field – The Expires Date Field provide for the input of a date, after
which the news item will no longer be displayed on the visitor (public)
portion of the website. It does not delete the record but tags the record
so it will be filtered from display.
- Chapter ID
Field – Indicates the chapter of the user who entered the discussion
record. This field is applicable on multi-chapter versions of PORTALPRODIGY.
- Topics Field –
The Topics Field contains a selection list based on entries made on
the Events Topics Management pages. Topics determines which events are
grouped together in the Events List on the public portion of the website.
- Level Field – The
Level Field is applicable to multi-chapter synchronous installations of
PORTALPRODIGY where levels, such as National, Regional, State and Local
are4 used to filter the display of records.
- Private Field
- The Private Field can be set to Yes
or No. Selecting No indicates that the event record
may be displayed to all visitors. Selecting YES indicates that only visitors with appropriate privileges
may view the event record and causes the Security Groups selection box to
be displayed at the bottom of the News Management page. Clicking to check
the corresponding check box(es) permits specified group members to view
the news record on the public portion of the website.
Options Buttons:
- - Saves the data entered into the
News Record fields.
- - Deletes the News Record
- - Displays the News Item as a visitor
would see it in their browser on the public portion of the website.
- - Prints the website page to the
visitor’s local printer.
- - Accesses the Report Menu
- - Closes the page without saving or
updating values.
- - Closes the page and prompts the
visitor to save the data.